By Jacob Mathias
The Stevens Point School Board is exploring new options for the position of board secretary as responsibilities and costs increase.
Board President Meg Erler said she is working on creating a part-time secretary position in order to free up additional funds for other district needs. Erler presented a possible position description to the board during Monday’s regular school board meeting.
“I believe we as a board need to have the conversation about what should that position be, what are its main duties and how are we as a board going to function with that position,” said Erler.
The position outlined on Monday would be part-time, averaging a 20 hour work week, and be required to maintain regular office hours determined by the board president.
Duties outlined for the secretary include providing administrative and clerical support to the board, preparing and distributing board meeting packets, transcribing minutes of regular board meetings and providing knowledge and support of Robert’s Rules of Order.
“Here we are talking about the position and what we should do with it when we’ve got somebody here who knows what the position is and what has to be done,” said Board Member Sam Levin.
Over the next month, Dailey said she will be cataloging her various duties to give the board a better picture of the current secretary duties in order to better tailor the job description and determine what duties can be transferred to other administrative staff.
“The hours that our board secretary is currently being asked to work have been pretty close to full-time if not more than that,” said Erler.
Dailey works anywhere from 65 to 90 hours per two week pay period in addition to a full-time outside employment. She was originally hired for a 20 hour per week, part-time position.
“We’re in a very unique situation where our president does not have a full-time job. Amen and amen,” said Angel Faxon, board member and former president. “I will be honest, I don’t know that if anybody else had that position, they could do it with a 20 hour person. I was drowning last year in the amount of requests, emails and legal questions.”
Dailey said that it would not be possible to execute her current responsibilities under the 20 hour weekly limit.
Various administrative assistants in the district would help to curtail the current secretarial duties which Erler said has been done in the past.
“That’s what this current position description contemplates,” said Erler. “It does not include the board secretary attending committee meetings and taking minutes.”
If Erler’s presented plan were adopted, Dailey said she would be unable to apply for the position as the regular office hours would conflict with her full-time job.
The board had considered a full-time secretary position last summer but no action was taken.
The next regular school board meeting is June 22 at 6:30 PM.